Privacy Policy
Last updated: 11 September 2026
Treaty Therapy (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how Treaty Therapy collects, uses, stores and protects personal information when you visit our website, contact us, enquire about our services, book an appointment, or receive therapy from us.
Treaty Therapy provides remote psychological therapy and wellbeing services to adults in the UK and Ireland.
We process personal information in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and, where applicable, the EU General Data Protection Regulation (EU GDPR) and Irish data protection legislation.
1. Who we are:
The data controller responsible for your personal information is:
Treaty Therapy
Vivienne Meehan
Email: viviennemeehan@gmail.com
Website: https://treatytherapy.com/
ICO Registration Number: 00013058463
If you have any questions about how your information is handled, please contact us using the email address above.
2. What information we collect:
Depending on how you interact with Treaty Therapy, we may collect the following types of information:
Information you provide to us:
This may include:
Some of this information, particularly information concerning your physical or mental health, constitutes special category personal data under data protection law.
Information collected automatically
When you visit our website, certain information may be collected automatically, including:
The exact information collected depends on the cookies, analytics and other technologies currently used on the website.
3. How we use your information:
We may use your personal information to:
We will only collect and use information that is relevant and necessary for the purpose for which it is being processed.
4. Our lawful bases for processing:
Depending on the circumstances, we may rely on the following lawful bases:
Contract:
We may process your information where it is necessary to provide services you have requested or to take steps before entering into an agreement with you.
Legal obligation:
We may process information where necessary to comply with a legal or regulatory obligation, including financial, accounting, professional or legal requirements.
Legitimate interests:
We may process information where it is necessary for our legitimate interests, provided that those interests are not overridden by your rights and interests.
This may include managing our business, maintaining appropriate records, responding to enquiries, protecting our services and communicating with clients.
Consent:
Where required, we may ask for your consent before processing certain information.
Where we rely on consent, you have the right to withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.
Vital interests:
In limited circumstances, information may be processed where necessary to protect someone's vital interests, for example where there is a serious and immediate risk to life.
5. Health and therapy information:
Because Treaty Therapy provides psychological therapy, we may process information concerning your mental or physical health.
Health information is treated as special category personal data and receives additional protection under data protection law.
We only process health information where there is an appropriate legal basis and special-category condition under applicable data protection legislation.
Therapy information is collected and used only where it is relevant and necessary for providing safe and appropriate services, maintaining clinical records, meeting professional obligations, or complying with legal requirements.
We aim to follow the principles of data minimisation, confidentiality, security and appropriate retention when handling therapy information.
6. Confidentiality:
Therapy is provided within appropriate professional and ethical boundaries and we take confidentiality seriously.
Information you provide during therapy will generally remain confidential.
However, confidentiality may need to be limited in certain circumstances, including where:
Where possible and appropriate, we will discuss any necessary disclosure with you.
7. Who we may share your information with:
We do not sell your personal information.
Where necessary and lawful, information may be shared with:
Where third-party organisations process personal information on our behalf, we take reasonable steps to ensure that appropriate data protection and confidentiality arrangements are in place.
8. Online therapy:
Treaty Therapy provides remote therapy using services such as:
These services may process personal information in accordance with their own privacy policies and terms.
We recommend reviewing the privacy information of the relevant platform before using it.
We do not routinely record therapy sessions unless there is a specific and lawful reason to do so and appropriate arrangements have been made.
9. Website contact forms and attachments:
If you contact us through our website, we may receive information such as your name, email address, telephone number, message and any attachments that you choose to submit.
Please avoid including highly sensitive clinical information in an initial website enquiry unless specifically requested.
Website forms may be provided by third-party website or form-processing providers. Such providers may process information on our behalf in accordance with their own privacy policies and our contractual requirements.
10. Cookies and website analytics:
Our website uses cookies and similar technologies.
Cookies may be used to:
Our website may use Google reCAPTCHA to help protect forms from spam and abuse.
Google may collect information about your interaction with the website in accordance with its own privacy policy and terms.
Where required by law, we will obtain appropriate consent before placing or using non-essential cookies.
You can control or disable cookies through your browser settings, although doing so may affect website functionality.
11. E-mail communications:
If you choose to subscribe to our email or wellbeing communications, we may use your name and email address to send you the communications you requested.
You can unsubscribe at any time by using the unsubscribe option included in our emails or by contacting us.
We will not sell your email address or use it for unrelated marketing without an appropriate lawful basis.
12. Payments:
If you purchase services from Treaty Therapy, payment information may be processed by our payment provider.
We do not normally need to receive or store your full payment-card details.
Payment providers may process your information in accordance with their own privacy policies and applicable data protection requirements.
We may retain transaction information where necessary for accounting, tax, legal, insurance or business-record purposes.
13. How we protect your information:
We take reasonable technical and organisational measures to protect personal information against:
Access to client information is restricted to individuals and systems that need access for legitimate purposes.
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.
14. Where your information is stored:
Your information may be stored electronically using secure systems and service providers.
Some service providers may process information outside the UK or European Economic Area (EEA).
Where personal information is transferred internationally, we will ensure that appropriate safeguards are in place as required by applicable data protection law.
These safeguards may include adequacy decisions, approved contractual safeguards or other lawful transfer mechanisms.
15. How long we keep your information:
We retain personal information only for as long as it is reasonably necessary for the purposes for which it was collected, taking account of legal, professional, regulatory, insurance and accounting requirements.
Clinical and therapy records
In line with BABCP private-practice guidance, we have established a defined retention period for clinical records and regularly review whether records continue to need to be retained.
Clinical and therapy records will normally be retained for 7 years following the end of therapy or the last clinical contact.
This period reflects the need to maintain appropriate clinical records and take account of professional and insurance requirements. BABCP advises private practitioners to establish an appropriate retention period and specifically recommends checking the requirements of their professional indemnity insurer.
Where there is a legal, regulatory, insurance or other legitimate reason to retain information for longer, records may be retained for the additional period required.
At the end of the applicable retention period, information will be securely deleted, destroyed or anonymised where appropriate.
Initial enquiries where therapy does not begin:
If you contact Treaty Therapy but do not proceed to therapy, information relating to your enquiry will normally be retained for 12 months from the date of the last contact.
This allows us to respond to follow-up queries, manage potential complaints and meet reasonable administrative and legal requirements without retaining your information indefinitely.
After 12 months, enquiry information will normally be securely deleted unless there is a legitimate reason to retain it for longer.
Marketing and newsletter information.
If you subscribe to marketing or wellbeing communications, we will retain your contact information while you remain subscribed.
If you unsubscribe, your information will be removed from our active marketing list. We may retain a minimal record of your unsubscribe request where necessary to ensure that we do not send you further marketing communications.
Financial records.
Financial and transaction information will be retained for the period required by applicable tax, accounting, legal and insurance requirements.
We periodically review the information we hold and securely delete or anonymise information when it is no longer required.
16. Your data protection rights:
Depending on the circumstances and applicable law, you may have rights including:
These rights are not absolute and may be subject to legal or professional exemptions.
For example, there may be circumstances where we are legally required to retain certain clinical, financial or other records.
17. How to exercise your rights:
To exercise your data protection rights, please contact:
Vivienne Meehan
Treaty Therapy
Email: viviennemeehan@gmail.com
Please provide enough information to allow us to identify you and understand your request.
We may need to verify your identity before providing access to personal information.
We will normally respond to valid requests within the timeframe required by applicable data protection law.
18. Complaints:
If you have concerns about how Treaty Therapy handles your personal information, we encourage you to contact us first so that we can try to resolve your concern.
If you are based in the UK, you can also contact the:
Information Commissioner's Office (ICO)
Website: https://ico.org.uk/
Treaty Therapy ICO Registration Number: 00013058463
If you are based in Ireland or your concern relates to processing subject to Irish/EU data protection law, you may contact the:
Data Protection Commission (DPC)
Website: https://www.dataprotection.ie/
You have the right to complain to the relevant supervisory authority if you believe that your personal information has been handled unlawfully.
19. Children's information:
Treaty Therapy provides services to adults aged 18 and over.
We do not knowingly collect personal information from children under 18 through this website for the purpose of providing therapy services.
If you believe that a child has provided personal information to us, please contact us.
20. Third-party websites:
Our website may contain links to third-party websites, including social media platforms and professional organisations.
We are not responsible for the privacy practices or content of third-party websites.
We recommend reviewing the privacy policy of any external website before providing personal information.
21. Changes to this Privacy Policy:
We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements or data-processing practices.
The latest version will always be published on our website.
Last updated: 11 September 2026
22. Contact us:
If you have any questions about this Privacy Policy or how your information is handled, please contact:
Treaty Therapy
Vivienne Meehan
ICO Registration Number: 00013058463
Email: viviennemeehan@gmail.com
Website: https://treatytherapy.com/
Treaty Therapy